The prevalence of email correspondence has made network security more important than ever. Within the past decade, email communication has become a primary communication channel for business owners in all industries. Email is an effortless medium for business correspondence, and is used for everything from purchase orders to customer service follow-ups.
For many businesses, email messages are now considered legal documentation, and must be protected as such. In addition, network service company researchers have found that as much as 75% of a company’s intellectual property is located in their electronic mailbox and messaging system at any given time. The implications are clear – if your email inbox is unsecured, then so is your business.
If you’re looking for a software solution that can preserve, organize, and protect your email correspondence, Nano Archiver can help.
The Value of Email Archiving for Small Business Owners
An email archiving system extracts message content and attachments from all inbound and outbound correspondence, where they are then stored in a read-only format.
Email archiving decreases the storage demands associated with bloated mail boxes, since it removes messages from the mail server entirely. Archiving also consumes less physical space than other storage methods, and is both more organized and less wasteful than printing out extensive email chains.
Email archiving also gives company staff a centralized and accessible copy of all correspondence. This accommodates businesses whose workers operate on-the-go, and protects against accidental (or intentional) deletion of messages by end-users. If your compliance or liability comes into question and litigation support is needed, you can instantly pull up the documents you need, rather than having to rifle through personal archives on local machines.
Archiving is different from the “email backup” services offered by other network service companies. While many backup services are concerned only with data protection, archiving emphasizes functionality via advanced search and retrieval features. Finding the document you need should be easy; email backup provides no such features, meaning business owners must spend time and money wading through old files.
Finally, email archiving software gives business owners more control over their company’s security. Archive software allows users to establish custom access restrictions, which both protect your company’s intellectual property, and ensure data integrity and confidentiality in compliance with industry standards.
Why Choose NanoArchiver As Your Email Archive Solution?
Nanotek’s NanoArchiver service provides the following benefits for business owners:
- Software that saves space and keeps you safe. NanoArchiver stores all inbound, outbound, and internal messages safety, encrypting all archives to minimize the risk of unintentional disclosure. Additionally, all messages are deduplicated and compressed to save as much disk space as possible. This gives your archive the most “bang for your buck,” and eliminates email-related storage issues on your mail server.
- Archiving solutions with speed-search features. Some network service companies are content with data backup, but we know that search functionality is sometimes just as important as data security. NanoArchiver makes searches easy for end-users, and gives experts flexible search options.
- A professional process that ensures compliance. NanoArchiver allows you to set your own email retention policies. All archive accesses are audited, and we go to great lengths to ensure archive integrity is maintained. Nanotek IT experts also abide by all standard regulatory requirements, including HIPAA and SOX.
As you can see, email archiving has far-reaching benefits for small business owners in multiple industries.
If your business uses electronic messages for its day to day process, then call Nanotek today at 1-888-913-6266 to see how NanoArchiver can boost your productivity, protect your data and intellectual property, and keep you in compliance with nondisclosure policies.